Exciting Opportunity: Junior Receptionist/Administrator (YES Learnership) 2024 – Apply Now!

Exciting Opportunity:

Introduction

Opportunity Our company is looking for a suitably qualified and experienced Junior Receptionist / Administration to join our dynamic team. This is a 12 Month Contract to permanent position. 

PRIMARY PURPOSE OF THE JOB

• Opportunity To provide reception tasks on behalf of the company.
• Opportunity To provide administration tasks on behalf of the company.

Duties & Responsibilities

• Supervision & control of telephone system & functions.
• Front of house -Maintenance of the Reception &Showroom area.
• Office service.
• Meeting and event assistance.

DETAILED DESCRIPTION
Supervision & control of telephone system & functions.

• Answering of the telephone and transferring of calls, taking of messages and relaying messages via email to the relevant staff members.
• Report faulty telephone lines and equipment to the service provider.
• Review and update staff and clients contact numbers on a regular basis.

Front of house -Maintenance of the Reception &Showroom area

• Greet and welcome visitors to the office and informing the relevant staff member of their presence.
• Monitoring and ensuring that the reception / showroom area is kept in a state of readiness, projecting a business image.
• Check and sign for deliveries, before informing the relevant staff members of their arrivals.
• Ensure collections are packed and ready for the client with the relevant paperwork.

Office service

• Opportunity to Ensure office supplies (Stationery & Kitchen supplies) are maintained; Task includes ordering new supplies & maintaining stock levels.
• General administration.
• Professional and Presentable to staff and visitors.
• General filing of supplier invoices.
• Teas and Coffees for staff and visitors from time to time.

Meeting and event assistance

• Assist with refreshments during meetings and functions.
• Taking and drafting of minutes if required.
• Assistance with general housekeeping.

Desired Experience & Qualification

EDUCATION

• Min: Senior Certificate
• Ideal: Tertiary education (Secretarial or Administration diploma)

TRAINING
(Additional on the job training will be required and provided).

• Min: Knowledge of Microsoft Office, and professional telephone protocol.
• Ideal: Excellent Attention to detail, excellent organisational and communication skills.
• First Aid, Health and safety course

Opportunity

LEGAL

• (Criminal background and credit check will be completed prior to employment).
• Min: Police and ITC clearance.
• Driver’s licence (Advantage).

PHYSICAL REQUIREMENTS

• Good state of Health and Fitness.
• Well Groomed, Presentable and good personal hygiene.

EXPERIENCE
(Ideal).

• Receptionist – 2 Year
• General Administration – 1 Year
• Public Relations – 1Year
   

SKILLS AND PERSONAL QUALITIES

• Good Communicator in English speech and writing
• Excellent command of English (spelling and grammar)
• Good Keyboard skills
• Good computer skills and able to utilise Microsoft & Windows software packages
• Able to prioritise work and multi task
• Accuracy and attention to detail
• Good Organisation skills
• To work well independently and also as be part of the team
• A pleasant and Friendly manner
• Work well under pressure and be able to meet deadlines
• An awareness of other cultures. (We are an international company)
• An awareness of the needs of people with different disabilities

Package & Remuneration

Market Related 

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